Receptionist

Samuels & Associates

Samuels & Associates, a premier real estate developer in Boston, is seeking a talented and organized Receptionist to join our team.

  • Medical/Dental
  • Life Insurance
  • Long Term Disability Insurance
  • Flexible Spending Account
  • 401(k)
  • Paid holidays
  • Paid Vacation and Personal Days
  • Direct Deposit
Functions

Responsibilities:

  • Greeting and assisting all guests
  • Answering, screening and routing all phone calls on a multi-line phone system
  • Accept deliveries, sort mail and maintain phone lists
  • Maintain and order all office supplies
  • Maintain and order all kitchen supplies
  • Orders Company Lunches
  • Set up lunches for meetings, as directed
  • Meter outgoing mail and take to the mailbox at end of day
  • Maintain safe and clean reception area, conference rooms and all common areas in the office
  • Manage the scheduling for multiple conference rooms
  • Assist with bill back for corporate American Express
  • Assist with bill back of UPS
  • Assist Executive Assistant team with adhoc projects (I.E. scanning and organizing of files, maintaining call log)
  • Additional assignment opportunity
  • Tracks and books Company Memberships
  • Books company travel / conferences
  • Orders corporate business cards
Skills

Qualifications:

  • College degree or minimum of 1-2 years in similar position
  • Professional presentation
  • Pleasant phone voice
  • Excellent verbal and written communication skills
  • Microsoft Office Skills
  • Ability to multi-task and prioritize
  • Ability to take direction, work independently and as part of team

Expectations:

  • Reliable and punctual
  • Representative of the S&A brand
  • Strong work ethic
  • Flexibility – you never know what is going to be needed to get done
  • Exceptional customer service skills
  • Understand and follow office procedures
  • Efficient, well organized and self-starter