Office Assistant/Receptionist

136 Brookline Ave.

  • Greeting and assisting all guests.
  • Organize and prioritize numerous tasks and complete under time constraints.
  • Ownership of Parking Vouchers.
  • Prepare monthly employee Contact Sheet and provide to S&A.
  • Answering, screening, and routing all phone calls on a multi-line phone system
  • Accept deliveries, sort mail, and distribute faxes
  • Establish working relationships and serve as Point of Contact with S&A 3rd party vendors.
  • Create Inventory Systems to manage. budget and replenish Office & Kitchen Supplies
  • Responsible for catering office meetings (breakfast and lunch)
  • Prepare/clean up office lunches for meetings as directed.  Meter outgoing mail and ensure delivery to the mailbox at end of day
  • Maintain safe and clean reception area, conference rooms and all common areas in the office
  • Maintaining the look and cleanliness of the roof desk and trailer
  • Monitor and troubleshoot office equipment when service is needed i.e. printers, AV equipment.
  • Manage the scheduling for multiple conference rooms
  • Assist with bill back for corporate American Express
  • Manage the American Express bill back for Director of Executive and Admin, COO and General Counsel
  • Assist with bill back of UPS
  • Assist Executive Assistant team with projects (I.E. scanning and organizing of files, maintaining call log)
  • On boarding/off boarding employees – sending welcome packages, adding/removing employees from call multiplier, ordering business cards, corporate office name tags and label for mailbox.
  • Managing Corporate Zoom and Docusign accounts
  • Maintain employee memberships. Purchase subscriptions and assist in registering employees for events or conferences
  • Coordinate Travel – arranging for all none partner/executives travel needs
  • Assist with special projects.
  • Additional assignment opportunity
Functions

Expectations 

  • Reliability and punctual
  • Representative of the S&A brand
  • Strong work ethic
  • Flexibility – you never know what is going to be needed to get done
  • Exceptional customer service skills
  • Understand and follow office procedures
  • Efficient, well organized and self-starter
Qualifications
  • Professional presentation
  • Pleasant phone voice
  • Excellent verbal and written communication skills
  • Microsoft Office Skills
  • Ability to multi-task and prioritize
  • Ability to take direction, work independently and as part of team
  • College degree or minimum of 1-2 years in a similar position

Salary/Benefits:

We offer a competitive salary and benefits package including:

  • Medical/Dental
  • Life Insurance
  • Long Term Disability Insurance
  • Flexible Spending Account
  • 401(k)
  • Paid holidays
  • Paid vacation and personal days
  • Direct deposit

We believe that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to provide equal employment opportunities.