Controller – Property Operations

Samuels & Associates

The Controller – Property Operations will serve as the quality control expert for the accounting department, actively manage investor relations, and provide high-level oversight of accounting department business needs.  The Controller – Property Operations reports to the CFO.

Functions

Specific responsibilities include (but are not limited to):

Supervisory:

  • Manage Accounting Department:
    • Develop and maintain on-boarding training plans and schedules.
    • Participate in hiring process of department staff.
    • Aid CFO with completion of annual staff reviews.
  • Develop Internal Controls:
    • Work closely with CFO to streamline, revise, and develop internal controls, policies, & procedures.
    • Act as primary resource to CFO, accounting staff, and other departments relating to accounting issues.
    • Review significant and unusual transactions and coordinate with external attorneys, auditors, and consultants to ensure proper treatment.
  • Quality Assurance:
    • Oversee timely production of department reporting, CAM & TAX schedule preparation, and lender compliance. Review quarterly reporting packages and investor distributions.
    • Review annual budgets and reforecasts prepared by Property Management and Accounting teams.
    • Review monthly and quarterly reports for consistency with corresponding controls checklist.

Investor Relations:

  • Prepare reporting for external investors, prepare allocations of taxable income and cash distributions.
  • Maintain records to track preferred distributions and changes to allocations based upon operating agreements.
  • Coordinate with tax accountants to prepare annual tax returns and partnership K-1s sent to individual investors.
  • Coordinate with Finance department to prepare investor correspondence coinciding with quarterly and annual distributions.
  • Serve as primary contact for external investors relating to accounting and tax-related inquiries.
  • Maintain investor filing, inclusive of reports and correspondence.
  • Review investor reporting.

Accounting of Upper Tier Ownership Entities:

  • Prepare consolidated financials and sources and uses for upper-tier entities from property-level reporting produced by Accounting department.
  • Analyze forecasts and projections for investment entities.
  • Serve as primary contact for external audit and tax preparation. Review financial statements and internal-compiled audit schedules and proposed adjusting journal entries from public accountants.
  • Serve as Accounting department liaison for due diligence process relating to acquisition and disposition transactions.

Property Accounting: (Temporary Assignment)

Specific responsibilities include (but are not limited to):

  • Responsible for daily accounting operations of specific properties on an as needed basis.
  • Prepare monthly and quarterly reporting packages for assigned operating properties including:
    • Bank reconciliations
    • Variance analysis
    • Balance sheet tie-out
  • Review/analyze and record adjustments and accruals to general ledger.
  • Coordinate with JV Partners on property-related financial activity.
  • Monitoring outstanding receivables with property management.
  • Produce CAM & Property Tax calculations.
  • Prepare or assist with preparation of annual audit and tax return packages.
  • Prepare or assist with lender compliance requirements.
  • Work directly with property and asset management teams to ensure financial integrity of assigned properties.
  • Coordinate with lease administration/analysis and development teams.
  • Administration of accounting systems, including Yardi and Nexus Payables.
Skills
  • Bachelor’s degree, preferably in Accounting or Finance.
  • 6+ years real estate accounting experience, a CPA preferred but not required.
  • Yardi software proficiency. Experience with paperless AP systems preferable.
  • Proficient with Microsoft Excel, Word, and Outlook.
  • Strong organizational ability with high attention to detail.
  • Must be an excellent communicator and be able to work closely with Property Managers, JV partners, tenants and internal Accounting/Development/Construction team members alike.
  • Must be able to work independently yet also know when to ask questions.
  • Intellectually curious with the desire to streamline accounting systems and implement best practices/procedures for maximum efficiency.
  • Must be someone who “thinks on their feet” and has a team player, “can do” attitude.