Administrative Assistant

Administrative Assistant

136 Brookline Ave

The administrative assistant will assist several senior level leaders within the company as well as serve as a backup administrative support for the Director of Administrative and Executive Services.

Reports to: Director of Administration and Executive Service

  • Day to day, week to week and month to month proactive calendar management
  • Chrome River/Expense Reporting System
  • Creating and updating contacts
  • Saving documents to M-files
  • Assembling monthly sales reports for Associate Direct of Commercial Properties
  • Other requests by leadership
  • General Administrative Support
  • VTS leasing software data entry and maintenance
  • Research Requests – leasing and tenants
  • Track and maintain legal agreements in tracker spreadsheet
  • Special Project and archive research for marketing team
  • Managing and scheduling of Manager on Duty schedule
  • Managing employee recognition nominations for operations teams, i.e., Property Wars, Leader of the Quarter and Service Champion (quarterly bases)

  • Excellent verbal and written communication skills
  • Microsoft Office Skills
  • Ability to multi-task and prioritize
  • Ability to take direction, work independently, and as part of a team.
  • College degree or minimum of 2 – 3 years in a similar position.

Commitment to Diversity Equity and Inclusion: 

We believe that diversity and inclusion among our teammates are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.