Accounting & Administrative Supervisor

The Verb Hotel

Join our winning team and support one of Boston’s top 10 hotels ranked by guests on TripAdvisor. This position requires a highly motivated individual with strong organizational, analytical, and communication skills as a leader in the Finance and Administration team.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritize daily tasks. A strong ability to work independently and meet tight deadlines will ensure your success in this multi-faceted role. This position reports to the General Manager and Hotel Manager and will also assist with general business operational requests. Must be detail-oriented, organized, prompt with deadlines, and collaborative with all departments.

  • Full Time
  • Competitive Hourly Rate
Functions
  • Accounts payable, collecting and entering invoices/purchase orders into our system, preparing payments and creating check request.
  • Communicate weekly with department managers for signatures and expenses.
  • Reconciling reports for daily reservations through OTAs.
  • Process ACH Payments to approved vendors and submit check requests to General/Hotel Manager
  • Create the monthly P & L variance report, ensuring accuracy with centralized accounting.
  • Responsible for attending weekly accounting meeting and preparing reports including A/R, A/P, Cash Flow, Capital Expenditure Projects.
  • Reconcile checks and bank statement. Process stop payments if needed.
  • Conduct Cash Audits of hotel bank, supervise cash handling protocol, coordinate bank deposits and reimbursements for Petty Cash.
  • Manage collections from vendors.
  • Assist in the monthly financial close process.
  • At start of new month, send final invoice batch to centralized accounting.
  • Support the annual budgeting process.
  • Supervise Payroll, perform audits and maintenance on HR tracking and Payroll. Maintain associate attendance log with infractions bi-weekly.
  • Coordinate job postings, new hire background checks and enroll.
  • Coordinate orientation day to welcome new hires with their supervisor.
  • Organize bi-annual Associate Opinion Survey and record results to present to Hotel Management.
  • Maintain holiday records, HR postings to break room.
  • Write emails, assist with projects, schedule and confirm meetings on behalf of Hotel Manager/ General Manager.
  • Maintain sensitive company files in a confidential manner.
  • Ensure file organization based on office protocol.
  • Maintain log and payout incentives weekly, as needed
  • Provide backup to front desk staff providing coverage or taking phone reservations as needed.
  • Assist in auditing front desk and night audit for quality in billing and reconcile reservations system for errors.
  • Provide administrative support for the Hotel Management Team, including creating or maintaining presentations.
Skills

Qualifications

  • Minimum of 1 year experience in the Hospitality, preferably in Hotel Management.
  • Proficient in Microsoft Excel, Word, PowerPoint.
  • Ability to work quickly in a high-pressure & high stress environment.
  • Ability to communicate clearly both verbally and in writing.
  • Excellent time management skills.
  • Exceptionally detailed and consistent in follow up with team members
  • Flexible and long hours sometimes required.
  • Light work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Maintain a warm and friendly demeanor at all times.
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Attend all hotel required meetings and trainings.
  • Participate in M.O.D. coverage as required.
  • Maintain regular attendance in compliance with the Verb Standards, as required by scheduling, which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming.
  • Comply with The Verb Hotel Standards and regulations to encourage safe and efficient hotel operations.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
  • Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
  • Must be able to maintain confidentiality of information.
  • Perform other duties as requested by management.